KOL engagement for medical affairs, done for you
We find the KOLs and physicians you need, write outreach they actually answer, follow up until they do, book the calls around your diary and chase the CDA and agreement to signature. Done for you, or in our software if you'd rather run it yourself.
Done for you, from shortlist to signature Or run it yourself in our software Built from hands-on Phase 3 experience
What Alcor Bio is
A KOL outreach team you don't have to hire. You tell us who you need. We find them, write to them, follow up, book the calls and send the paperwork, and you always know exactly where every conversation stands.
Sound familiar?
Finding KOLs is the easy part now. Getting dozens of busy physicians to reply, book and sign is where the weeks go. Tick what applies to you.
Presentation
A short presentation: what we do, who it's for, and what changes for your team when someone else does the chasing. Press play, it plays right here.
Before / after
One medical affairs lead, dozens of busy KOLs, and what changes when every conversation lives in one place.
Inboxes, spreadsheets and sticky notes. Interested KOLs slip through.One place. Every KOL moving. Nobody gets lost.
What we do
Whether we run it for you or you run it yourself, this is the engine underneath. Every screen below is the real product.
1 · The right people
Tell us who you need in a sentence. We rank physicians against your brief and show you why each one fits, so every conversation is worth starting. You approve the list before anyone is contacted.
2 · Emails they answer
Your KOL reads email between patients. Each message speaks to their own work, their paper, their trial, their institution, and asks for one clear thing. Worth the 30 seconds they have.
3 · Nobody slips away
Anyone who hasn't answered gets the next email on the day we agreed. Anyone who said yes and went quiet gets the booking link again. Each sequence stops the moment they reply.
4 · A clear picture
Who replied, who's booked, who's signed, and what needs you today, in order. No afternoon of digging before a status meeting, and nothing to rebuild for your boss.
When to call us
Advisory boards, feasibility, protocol advice, investigators. If the work depends on getting busy physicians on a call, it's our job.
Paid advice from physicians who know the disease, the patients and how care is really delivered.
Call us when you're
Consultants who sharpen your protocol, and investigators with the patients and the experience to run it.
Call us when you're
One physician can advise on your protocol, sit on your board and run a site. We keep the relationship in one record, whatever the role, so nobody is asked twice or forgotten.
Two ways to work with us
Same system, same results. The only question is who presses send.
Hand us the brief. We find the KOLs, write and send the outreach, follow up, book the calls into your calendar and chase the CDA and agreement until they're signed.
What we take off your plate
Best for teams with no spare hands, a hard deadline, or KOLs you can't afford to lose.
Use the same system yourself. Connect your mailbox and calendar, choose who to contact, approve the emails, and Alcor Bio runs the follow-ups, booking and paperwork.
What's inside
Best for teams with a coordinator who wants control and a lower cost per KOL.
Founding client offer · until 2026-12-15
We're taking on 5 founding clients for done-for-you projects. Book your intro call by 2026-12-15 and you get:
In return, we ask for honest feedback and, if you're happy with the results, a short case study.
Inside the product
This is what we run your project on, and what you'd use if you run it yourself.
Describe who you need. Alcor Bio returns the physicians who fit, their fit score, a suggested role and why. Filter by credentials, patient volume, trial experience and geography, and hide anyone already in the project.
Screens show sample data.
How it works
Four steps, and only one of them needs much of your time. Prefer to run it yourself? It's the same four steps, inside the software.
The project, the kind of physicians you need, how many, by when, and who joins the calls on your side.
We send you a ranked list with the reason for each name, and the outreach we'll use. Your compliance team can review it. Nothing goes out until you say so.
Emails, follow-ups, booking, rescheduling and the CDA → deck → agreement sequence. Every week you see where everyone stands.
Calls land in your calendar with the KOL's profile attached. After the call, we send the paperwork and chase the signature.
Who it's for
Our founder ran KOL identification and outreach for the feasibility study and protocol work of a Phase 3 trial at a life sciences company. Finding the KOLs was easy. Keeping dozens of conversations moving by hand wasn't. So we built the system that was missing, and now we run it for other teams.
Not a data vendor, and not a CRO. We don't run your sites or your study. Our job ends at the signed agreement; the science stays with your team.
Questions
Something else on your mind? Bring it to the intro call.
Everything between "we need KOLs" and "the agreement is signed". We build the shortlist, write the outreach, send it and follow up, book the calls into your calendar and chase the CDA and agreement. You approve the list and the emails, then you show up to the calls.
A database tells you who. We get them to answer. Names are easy to find now. Replies, booked calls and signed agreements are the hard part, and that's the part we do.
Every email is approved by you before it goes out, and we agree up front whose name and mailbox it's sent from. If you use the software, emails go from your own mailbox and replies land back next to each person's record.
We write for scientific exchange and paid advisory work, never to promote a product. Your medical, legal and compliance teams can review every template first. Every email carries an opt-out, and opt-outs are honoured straight away. Fair market value and contract terms stay with your team.
We agree the brief on the intro call. The aim is a shortlist for you to approve within a week, with the first emails going out right after.
Done-for-you is priced per project and agreed up front, so there are no surprises. The software is an annual subscription. You'll have a number for your project at the end of the intro call.
Key opinion leaders (KOLs) are physicians and scientists whose expertise shapes how a disease is treated. KOL identification means finding the right ones for a specific need, such as an advisory board, a protocol review or a trial site. Engagement is everything after that: the first email, the follow-ups, the call, the CDA and the signed agreement. Alcor Bio does both, and most of the work is in the second part.
All of them. We work with pharma, biotech, medtech, diagnostics companies and CROs, and with any life sciences team that needs physicians' input. The work usually sits with medical affairs or MSL teams, but we also support clinical operations, clinical development, R&D and business development.
Your brief decides. We search for physicians by indication, expertise, publications, trial experience and location, so we can work in any therapeutic area where physician expertise matters, and across countries and time zones.
Yes. Send us your list and it sits alongside the physicians we find, in the same pipeline.
No. A medical director or regulatory lead who only joins calls never signs in. Their calendar is synced so KOLs are only offered times that work for everyone.
That's where our job ends. We get you from the first email to the signed agreement, and the work itself carries on with your team and your tools.
Book an intro call
A 30-minute call about your project. We'll tell you how we'd run it, how long it would take and what it would cost. If we're not the right fit, we'll say so.
Founding client offer. Book by 2026-12-15 for a free KOL shortlist and 20% off your first project. See the offer